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To see what permissions you need, see the "Address lists" entry in the Email address and address book permissions topic.By default in Exchange Online, the Address List role isn’t assigned to any role groups.Please use the steps below to update your Global Address Book.In order for some GAL entries to show up properly you may need to turn off Cached Exchange Mode.Step 3: The new version of the GAL will now be downloaded.
The Download offline address book check box in the Send/Receive Settings - "Group_name" dialog box does not affect the 24-hour download process.
My computer slows down when Outlook shows the "Updating Address Book" status. In computers with slow hard disk drives, such as portable computers, or running Outlook in a Virtual machine, the process of updating the address book can slow down the computer if the hard disk is fragmented.
To improve offline address book download performance, try defragmenting your hard disk.
Please visit the document on How to turn on or off Cached Exchange Mode for (Outlook 2007, Outlook 2010, and Outlook 2013).
Outlook 2011 does not use Exchange Cached mode and directly connects to the Global Address Book (GAL) via LDAP connection.